Privacy Policy

Welcome to ZeniHR (“ZeniHR,” “we,” “our,” or “us”). We are committed to protecting the privacy and security of the personal and business information entrusted to us. This Privacy Policy explains how we collect, use, store, and protect your information when you use our website, software, and related services.

By accessing or using ZeniHR, you agree to the terms of this Privacy Policy.

1. Information We Collect

Information You Provide

When you register for ZeniHR or use our services, we may collect:

• Company Name
• Business Address
• Contact Person’s Name
• Email Address
• Phone Number

Employee & HR Data

As part of providing our HR management services, you may store information including:

• Employee Profiles
• Personal Information
• Employment Records
• Job Titles and Departments
• Salary Information
• Bank Details
• Attendance Records
• Leave Records
• Payroll Information
• Performance Reviews
• Recruitment Data
• Training Records
• Company Assets Assigned to Employees
• Uploaded Documents
• HR Reports and Analytics

All employee and company data entered into ZeniHR remains the property of your organization.

Automatically Collected Information

We may automatically collect:

• IP Address
• Browser Type
• Device Information
• Operating System
• Login Activity
• Session Information
• Usage Statistics
• Cookies

2. How We Use Your Information

We use your information to:

• Create and manage your company account.
• Deliver HR management services.
• Process subscriptions and payments.
• Provide customer support.
• Improve platform performance and user experience.
• Monitor security and system integrity.
• Send important service updates and notifications.
• Comply with applicable legal and regulatory requirements.

3. Multi-Tenant Data Isolation

ZeniHR is a secure multi-tenant cloud platform.

Every company operates within its own isolated workspace. Your company’s HR data is completely separated from every other organization’s data and cannot be accessed by other customers.

4. Data Ownership

Your organization retains full ownership of all information stored within ZeniHR, including:

• Employee Records
• Payroll Data
• Attendance Records
• Leave Records
• Recruitment Information
• Performance Reviews
• Training Records
• Company Documents
• Reports and Analytics

ZeniHR does not claim ownership of your business or employee data.

5. Data Security

We employ industry-standard security measures to safeguard your information, including:

• SSL/TLS Encryption
• Secure Authentication
• Password Hashing
• Role-Based Access Control
• Audit Logs
• Secure Database Infrastructure
• Regular Data Backups

While we strive to protect your information, no online platform can guarantee absolute security.

6. User Responsibilities

You are responsible for:

• Keeping login credentials secure.
• Restricting unauthorized access to your account.
• Maintaining accurate employee information.
• Ensuring compliance with applicable employment and data protection laws.
• Keeping backup copies of important business records where appropriate.

7. Cookies

ZeniHR uses cookies to:

• Maintain secure login sessions.
• Remember user preferences.
• Improve website functionality.
• Analyze website usage and performance.

You may disable cookies through your browser settings; however, some features may not function properly.

8. Sharing Your Information

We do not sell, rent, or trade your personal or company information.

We may share information only:

With Trusted Service Providers

Third-party providers who assist us with hosting, payment processing, email delivery, customer support, and system maintenance.

When Required by Law

Where disclosure is necessary to comply with legal obligations or valid governmental requests.

9. Data Retention

We retain your information:

• While your account remains active.
• As required to provide our services.
• As necessary to comply with legal obligations.
• To resolve disputes and enforce our agreements.

10. Account Suspension and Data Retention

If your subscription expires, your company account may be suspended until your subscription is renewed.

Suspended accounts may remain stored for a minimum of sixty (60) days before permanent deletion in accordance with our Terms and Conditions.

Customers are encouraged to export or back up important data before prolonged periods of inactivity.

11. International Data Transfers

Your information may be processed or stored in data centers located outside your country of residence.

By using ZeniHR, you consent to such transfers, subject to appropriate security safeguards.

12. Your Rights

Depending on applicable laws, you may have the right to:

• Access your information.
• Correct inaccurate information.
• Request deletion of your data.
• Request data portability.
• Restrict certain processing activities.
• Withdraw consent where applicable.

Requests may be submitted through our support channels.

13. Third-Party Services

Our website and platform may contain links to third-party services or integrate with external applications.

ZeniHR is not responsible for the privacy practices or content of third-party websites or services.

14. Children’s Privacy

ZeniHR is designed for businesses and organizations and is not intended for individuals under the age of 18.

We do not knowingly collect personal information from children.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Any changes will be posted on our website and will become effective immediately upon publication.

Your continued use of ZeniHR after any updates constitutes your acceptance of the revised Privacy Policy.

16. Contact Us

If you have any questions about this Privacy Policy or how we handle your information, please contact us.

Effective date: July 2026 · Last updated: September 2026 · © 2026 ZeniHR. All Rights Reserved.